Does it feel like your inbox is constantly overflowing? Are you missing important emails from potential clients? One way to solve this common struggle is to outsource a virtual assistant. This way, you won’t have to deal with the risks and commitment that come with hiring a full-time employee. VA services are completely scalable and you only pay for the hours you require.
In this article, we’ll provide you with a few email management techniques you can employ with your virtual assistant to keep your inbox neat, professional, and well-maintained.
Get Rid of Spam Mails
Deleting spam from your inbox can be headache-inducing and time-consuming. Fortunately, virtual assistants are skilled in admin-related tasks such as these. While they’re deleting spam, why not get them to unsubscribe from any irrelevant newsletters or email lists you may be a part of?
Provide Them with the Templates They Need
Providing your new virtual assistant with email templates is a great way to ensure they maintain your brand’s tone when replying to emails. You may want to create specific templates for product enquiries, event invitations, and more. This will also save your virtual assistant time as they reply to emails.
Create Folders and Labels to Help with Organisation
Think about the different sorts of emails you get. By creating folders, you can ensure your mailbox remains highly organised. Provide your virtual assistant with tips and guidelines on how to sort your mail into the designated folders.
Allocate a Specific Time for Email Management
If you have your virtual assistant keeping an eye on your inbox all day, it could distract them from other tasks and rack up working hours that you don’t necessarily need. Why not give your virtual assistant a specific time that they should handle email management each day?
Flag Important Mail
Ask your VA to flag any emails that seem important and require your attention as the business owner. Now all you have to do is check your flagged mail every so often and dealing with emails becomes a breeze.
Do you want to hire a virtual assistant in Australia? Here at VAssistMe, we have an extensive database filled with skilled virtual assistants. Learn more about our innovative process and how a virtual assistant can help your business thrive. If you have any questions, feel free to contact us. We’d love to hear from you.
